Casting Management Software Features

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FEATURES

Your private database.

Your way of working.

Collect applications, organise your selections and keep people up to date, with tools that fit the way you work.

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All features

Database

Applications

Communication

Sharing & exports

Your private, searchable database

Keep the information and media you collect in your own private, secure database with backups. Search by name or filter by location, appearance and skills to find people for your next casting.

Great for:

Building a talent roster owned by your company.
Finding people who match a new casting brief.
Reusing profiles gathered during earlier castings.

Multiple databases within one account

Keep talent, freelancers, locations, props, cars and pets in separate databases within one account. Organise each collection around its needs, with all your production resources in one place.

Great for:

Keeping actors, extras and models in separate collections
Managing location photos separately from talent profiles.
Building dedicated catalogues of cars, props or pets.

Custom fields and field groups

Add fields for the details your work depends on, from clothing sizes to driving licences. Choose dropdowns, checkboxes, numbers or text, then arrange them into groups that make profiles easy to review.

Great for:

Recording costume sizes for a period production.
Adding driving licences and specialist performance skills.
Grouping agency contacts and representation details together.

External registration forms

Share an application link in your next casting call. People submit their details, photos and other media through your form, and their submissions arrive in your database, ready for you to review.

Great for:

Running an open call for hundreds of extras.
Collecting applications for a specific speaking role.
Inviting new talent to join your agency roster.

Forms in any language

Let people apply in their own language. Adapt your form’s questions, labels and instructions, then save the wording as a template you can apply to other registration forms whenever you need it.

Great for:

Recruiting local extras for an overseas shoot.
Offering separate English and Spanish application forms.
Reusing local-language forms when a production returns.

Projects and folders

Create a project for each casting and use folders to organise roles, shortlists or stages. Keep your first choices, client selections and confirmed talent easy to find as the casting progresses.

Great for:

Separating applicants by character or background role.
Organising first choices, callbacks and confirmed talent.
Keeping each episode’s casting selections together.

Bulk email

Send casting updates, instructions or requests to selected people in one go. Whether you’re contacting a small shortlist or a large group, keep the communication connected to the people in your database.

Great for:

Sending revised shoot details to confirmed extras.
Sharing audition instructions with your shortlist.
Notifying applicants when a casting has closed.

Email from your company domain

Send casting requests and updates from your company’s email domain, so talent recognises the sender. Available on the Professional plan, this keeps your emails consistent with your company.

Great for:

Sending audition invitations under your casting company’s name.
Welcoming new talent from your agency’s email address.
Keeping a familiar sender across different productions.

Profile update requests

Ask people in your database to refresh their photos, measurements or other details. Choose a form with the fields you need updated, then email an invitation to bring their profiles up to date.

Great for:

Refreshing measurements before a costume fitting.
Requesting recent photos after a change of appearance.
Updating contact details before a new casting.

Self-tape and file requests

Ask selected talent to upload self-tapes or other files through an email request. Submitted media is automatically processed and ready to preview, so you can review and share it with your team.

Great for:

Collecting audition scenes from shortlisted actors.
Requesting dance clips for a musical production.
Gathering costume reference photos from selected extras.

Availability checks

Check who can attend an audition or make your shoot dates before you finalise a selection. Send an availability request to selected talent and organise their replies as the answers come back.

Great for:

Checking extras for a two-day crowd scene.
Confirming shortlisted actors can attend a callback.
Rechecking availability after shoot dates change.

Excel and PDF exports

Turn your selections into files you can send to production. Export Excel sheets with or without thumbnails, or choose from multiple PDF layouts, including only the fields needed for that presentation.

Great for:

Preparing photo shortlists for a director.
Giving wardrobe a spreadsheet of talent measurements.
Creating printable selections for a client meeting.

External sharing links

Send clients or collaborators a link to the profiles you’ve selected. They can review the shared details and media together, making it easier to present your options and discuss who should move forward.

Great for:

Letting directors review audition videos alongside profiles.
Gathering client feedback on a commercial shortlist.
Proposing agency talent for an upcoming campaign.

Public and private field controls

Keep contact details and other private information out of shared links. Choose which fields external viewers can see, so you can present useful talent profiles while keeping sensitive details within your database.

Great for:

Hiding contact details from shared talent profiles.
Keeping internal casting notes off client shortlists.
Presenting talent without revealing their surnames.

All features

Database

Applications

Communication

Sharing & exports

Your private, searchable database

Keep the information and media you collect in your own private, secure database with backups. Search by name or filter by location, appearance and skills to find people for your next casting.

Great for:

Building a talent roster owned by your company.
Finding people who match a new casting brief.
Reusing profiles gathered during earlier castings.

Multiple databases within one account

Keep talent, freelancers, locations, props, cars and pets in separate databases within one account. Organise each collection around its needs, with all your production resources in one place.

Great for:

Keeping actors, extras and models in separate collections
Managing location photos separately from talent profiles.
Building dedicated catalogues of cars, props or pets.

Custom fields and field groups

Great for:

Recording costume sizes for a period production.
Adding driving licences and specialist performance skills.
Grouping agency contacts and representation details together.

External registration forms

Share an application link in your next casting call. People submit their details, photos and other media through your form, and their submissions arrive in your database, ready for you to review.

Great for:

Running an open call for hundreds of extras.
Collecting applications for a specific speaking role.
Inviting new talent to join your agency roster.

Forms in any language

Let people apply in their own language. Adapt your form’s questions, labels and instructions, then save the wording as a template you can apply to other registration forms whenever you need it.

Great for:

Recruiting local extras for an overseas shoot.
Offering separate English and Spanish application forms.
Reusing local-language forms when a production returns.

Projects and folders

Create a project for each casting and use folders to organise roles, shortlists or stages. Keep your first choices, client selections and confirmed talent easy to find as the casting progresses.

Great for:

Separating applicants by character or background role.
Organising first choices, callbacks and confirmed talent.
Keeping each episode’s casting selections together.

Bulk email

Great for:

Sending revised shoot details to confirmed extras.
Sharing audition instructions with your shortlist.
Notifying applicants when a casting has closed.

Email from your company domain

Send casting requests and updates from your company’s email domain, so talent recognises the sender. Available on the Professional plan, this keeps your emails consistent with your company.

Great for:

Sending audition invitations under your casting company’s name.
Welcoming new talent from your agency’s email address.
Keeping a familiar sender across different productions.

Profile update requests

Ask people in your database to refresh their photos, measurements or other details. Choose a form with the fields you need updated, then email an invitation to bring their profiles up to date.

Great for:

Refreshing measurements before a costume fitting.
Requesting recent photos after a change of appearance.
Updating contact details before a new casting.

Self-tape and file requests

Ask selected talent to upload self-tapes or other files through an email request. Submitted media is automatically processed and ready to preview, so you can review and share it with your team.

Great for:

Collecting audition scenes from shortlisted actors.
Requesting dance clips for a musical production.
Gathering costume reference photos from selected extras.

Availability checks

Check who can attend an audition or make your shoot dates before you finalise a selection. Send an availability request to selected talent and organise their replies as the answers come back.

Great for: